Exhibition and Event Coordinator

Position Type: 1-Year Contract (with possibility of extension)

Hours: 25 hours per week

Compensation: $23-$25/hr

Benefits: Two (2) weeks paid vacation and standard employee benefits

Work Arrangement: Hybrid, flexible

Application Deadline: 5pm on Saturday, July 18, 2026


The Visual Arts Centre of Clarington (VAC) is a not-for-profit art gallery and arts education centre in Bowmanville, ON. The VAC is dedicated to delivering contemporary art to the Clarington Community, the wider Durham Region, and beyond. It has a 50-year history of community engagement, connecting people of all ages and backgrounds in a creative place for artmaking and learning. The VAC occupies a four-story 1905 Mill, which holds exhibition and studio spaces, including a fully equipped pottery studio, a painting studio, and a rustic loft gallery.


Position Summary:
The Exhibition and Event Coordinator is responsible for supporting the implementation of exhibitions and related public programming. Working closely with the Executive & Artistic Director and a small, close-knit team, this role manages exhibition and event logistics, supports artist and curator needs, and assists with installation, production, and presentation of exhibitions and public-facing activities. The Coordinator ensures projects are delivered professionally and efficiently while helping to foster an engaging and welcoming gallery experience.

Key Responsibilities:

Exhibition Coordination

  • Coordinate exhibition production, including shipping, installation, and deinstallation,

    leading exhibition installs directly and/or coordinating external installers and contractors as required

  • Prepare exhibition materials such as checklists, labels, didactics, and artist information

  • Liaise with artists, curators, installers, and contractors to ensure timelines and project requirements are met

  • Support exhibition accessibility initiatives and visitor experience enhancements

Event and Public Program Delivery

  • Support the delivery of exhibition openings, artist talks, workshops, and events, including event setup, delivery, and takedown

  • Coordinate event logistics, including equipment, supplies, and schedules

  • Help ensure events are welcoming, accessible, and professionally presented

Administration and Operations

  • Source quotes and record expenses related to exhibitions and events

  • Maintain organized files related to exhibitions, artists, loans, and events

  • Support data collection and reporting requirements related to exhibitions and public programming

Communications Support

  • Collect information and materials required for promotions and communications on promotional materials and event listings

  • Support the development of content and updates for newsletters, website, and social media channels

  • Assist with audience engagement, outreach, and visitor communications

Qualifications:

  • Strong organizational and project coordination skills

  • Ability to manage multiple projects and deadlines in a fast-paced environment

  • Experience coordinating events, projects, or public programs

  • Familiarity with contemporary art and artist-centred practices

  • Post-secondary education in arts administration, visual arts, cultural management, or a related field is considered an asset

  • Experience working in a gallery, museum, artist-run centre, or arts organization is considered an asset

  • Proficiency with Google Workspace is considered an asset

  • Experience with exhibition installation and artwork handling is considered an asset

Work Environment:

  • Hybrid work arrangement, with regular on-site presence required

  • Occasional evening and weekend work required for events, installations, and public programs

  • Ability to lift and move artwork, exhibition materials, and equipment (with support as needed)

  • Ability to climb stairs.


Physical Demands:
While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects or controls. The employee frequently is required to talk, hear, stand, walk, and sit. The employee must occasionally reach with hands and arms, stoop and kneel. The employee must occasionally lift and/or move up to 20 pounds.


Application Process:
Interested applicants are encouraged to submit a cover letter and résumé by 5pm on July 18, 2026, to Lucas Azevedo Cabral, Executive and Artistic Director, at director@vac.ca. In the subject line, please indicate VAC Exhibition and Event Coordinator. Accommodations are available on request for candidates participating in all aspects of the selection process. For more information about our accessible workplace, including disability accommodations for the application process and beyond, please contact director@vac.ca or call 905-623-5831 x 4.

The VAC is an equal-opportunity employer committed to employment equity and building strength through diversity. We encourage applications from qualified candidates from visible and invisible minority group communities, including but not limited to women, Indigenous persons, persons with disabilities, and those living across the sexual orientation and gender identity spectrum. Acknowledging that we are not a fully accessible building with stairwell access to our third floor loft gallery space and basement storage level—we attempt to be as inclusive as possible in our hiring process.